Being “compliant” is something that we hear often in discussions of software licensing and software asset management. But what exactly does it mean to be compliant, and how can this be achieved? We think it’s useful to explain this critical topic in simple terms.
When it comes to software assets, the term compliance holds several meanings. Firstly, it involves taking a comprehensive inventory of the software installed on your network, and comparing this against what you are legally entitled to be using. In order to do so, you must have all related purchase documentation in order to “prove” your licensed software and properly understand the terms of your licenses. Comparing your installations with purchases is the core of compliance, as this easily shows whether or not you are legal and would pass an audit. IT managers often struggle with visibility and find themselves blindly purchasing software, leaving them over- or under-licensed, both of which waste a significant amount of budget and cause compliance issues.
So, why is compliance important? By taking the time to perform regular, proper inventory checks, the IT manager can be fully aware of all license entitlements and installations. Organizations will also cut costs and banish the risk of audit fines. However, compliance can be very difficult if attempted manually. That’s why good compliance does require a system in place to help with software asset management. Compared to the costs savings, this investment is a no-brainer, and one that will guarantee compliance when used to its full potential.
Proper knowledge on compliance, IT management visibility and an effective SAM system like Vizor will ensure that your organization follows the rules of compliance and is safe when it comes to auditor checks.
For more on using a software asset management system to ensure compliance, watch our webinar “5 Steps to Better Software Asset Management” HERE!