In software asset management, it has been said time and time again that it is essential to adopt a “proactive” strategy so that you can always be on top of your software licenses and prepared for any audits to come. Anticipating problems or scenarios is the best practice in proactive license management. Is there an effective strategy for doing this? Absolutely, and we want to make it as simple as possible for you.
Here is the cycle of proactive software management:
This graphic was created as a cycle because proactive SAM is an ongoing process. These steps must be taken continuously to ensure that you stay on top of your software assets.
The first step is taking an inventory of all the software on your network. This can be very difficult to do manually, so having a Discovery tool in place will make the task a lot easier. Next you must be able to prove that you are entitled to these licenses, which involves collecting all contracts, agreements and other documentation related to your licenses. Storing them in one central place, such as a SAM system, will ensure that you are always ready to show your entitlements when necessary. The next step is to figure out your ELP (Effective License Position) by comparing what you have installed to what you are entitled to. Any discrepancies will tell whether you are over or under licensed so that you can correct any compliance issues from there. Lastly, setting reminders for yourself through email or another chosen method is the best way to make sure you stay on top of any renewals or repairs, and to ensure that you are constantly up-to-date on your licenses.
A solid software asset management system will help you to enforce this preventative & proactive cycle.