Welcome to 2017! Many ring in a fresh start with a New Years resolution. While they often relate to getting healthier, resolutions do not solely apply on a personal level. Professional resolutions are also a great way to give you a new start and encourage goal setting and achievement for the upcoming year. In 2017, the IT asset management landscape will continue to change and evolve, giving IT asset managers even more reason to improve your organization’s strategy and best practices.
Here are our top 5 IT asset management resolutions that every IT manager should set:
1. Get your cloud subscriptions in order.
As we know from this post, cloud computing is a rapidly growing sector of software asset management, and one that requires a complete change of strategy and a new set of rules. Considering we are entering 2017, your organization likely has more than a few cloud services & subscriptions that must be properly managed. Ensure that you do not forget about these subscriptions just because they lack a physical license. Have them all stored in one secure place where you can see them, and utilize an asset request portal to help manage and assign cloud subscriptions (we’re getting to that…)
2. Use an asset request portal.
While the concept of an asset or application request portal is relatively new, it is becoming a non-negotiable part of any IT asset management strategy. The portal looks like a traditional app store but allows employees to request hardware, software and cloud services exactly when they need them. From there, the approval and provisioning processes are taken care of for you. What could be easier? The asset request portal can be found in Vizor and is a guaranteed way to provide employees with exactly what they need quickly and efficiently.
3. Have a central license repository.
Keeping all of your software licenses and cloud subscriptions in one central, secure place will help your organization immensely. It is much easier to track and manage licenses when you can visualize exactly where they are and what their status is. Vizor stores all of your IT assets in one system, so from there, you can manage them accordingly and never have to worry about forgetting any.
We’ve said it before and we’ll say it again: automation is the key to stress-free IT asset management. There are a number of IT processes that can be automated to make the work of the IT department much less painful. Hardware and software requests can be automated through the asset request portal. Account creation and employees leaving or changing roles are all processes that can be automated through the Vizor system, with the help of the role-based provisioning functionality. When asset tracking and assignment is this easy, you’re golden.
5. Asset allocation processes.
Knowing “who has what” is an essential part of effectively managing your organization’s IT assets. Using Vizor’s features can help you to create an efficient process around asset assignment. The role-based provisioning function knows which employees need which assets based on specific roles or projects. This means that when a new employee is hired, all the time used to assign specific assets is eliminated, since Vizor assigns them automatically based on the new employee’s role. If an employee leaves, Vizor will allocate their assets back in the pool so they can be reassigned accordingly. Further, multi-layered approvals can be implemented to ensure that all assets are approved before being correctly allocated.